Executive Assistant ~ Closed
Midwives Association of British Columbia
Strengthening Midwifery, Transforming Healthcare
Are you a high energy individual with excellent interpersonal and communication skills? Do you have superior organization, prioritization, and critical thinking skills? Do you enjoy coordinating meetings, have a sense of urgency, and are able to work independently under tight timelines?
Our client, the Midwives Association of BC, is looking for their next Executive Assistant.
Midwives Association of BC
The Midwives Association of BC (MABC) is the professional association for midwives in BC. The MABC’s objectives are to:
· Promote the profession of midwifery within the province of British Columbia.
· Advocate for the ongoing development and enhancement of midwifery services.
· Provide continuing education opportunities for its members.
· Provide professional services to its midwives, including liability insurance and representation in matters of remuneration and benefits.
· Support midwifery education programs which are provincially available, broad based, accessible and affordable.
· Represent the interests of midwives and the profession of midwifery.
Midwives are experts in maternal care and birth. Please visit www.bcmidwives.com for more information.
What Will the Executive Assistant Undertake?
Reporting to the Executive Director (ED), the Executive Assistant (EA) provides vital professional and confidential administrative support to the ED, the operations team within the MABC office, the Board of Directors, and members of the MABC. Specific responsibilities relate to meeting and business event coordination including the AGM and Board meetings, maintaining the office Information Technology, and prioritization of emails, phone calls and other communications as well as managing the schedule of the ED. The EA also contributes to the smooth functioning of the office and association by undertaking clerical tasks and assisting in daily office needs.
You are responsible for managing the ED’s appointment calendar, coordinating meetings, travel arrangements, and activities for the ED as well as processing and prioritizing information, screening, triaging and acting upon communication requests and inquiries, including confidential and sensitive information.
You manage and prioritize all board meetings including Board retreats, regular meetings, and the Annual General meeting by overseeing scheduling and hospitality for onsite meetings, sending calendar email invitations and reminders to the Board, serving as the Board Meeting recording secretary and ensuring the meetings are recorded and followed up with transcripts.
You maintain the office IT, computers and office equipment and provide support to other team members as needed in this area as well as maintain the office alarm and office security processes. You support the small office by answering the phone, directing incoming calls, , collecting phone messages and manage all mail/package distribution. You maintain the office supply storage and maintain and order office supplies as well as provide daily attention to the common areas.
What Skills, Competencies and Experience Does the Executive Assistant Possess?
This role requires a season Executive Assistant who understands the need for discretion and confidentiality in all dealings, holds themselves in a professional manner in all interactions, and who deals with sensitive situations with maturity. Working in a high paced environment will be comfortable for the EA as well as taking initiative and self-starting. A comfort with Roberts’ Rules of Order is a must and experience working in government relations is a definite asset.
This is a busy, challenging, and engaging opportunity for an experienced executive administrator with a personable, very approachable, and positive, respectful demeanor.
As the ideal candidate you bring excellent analytical and problem-solving skills as well as a strong attention to detail. You are resourceful, with the ability to prioritize, multitask and meet deadlines with minimal supervision to meet the needs of internal team members. You have a willingness to work with a high degree of flexibility in responding to changing priorities. The ability to work outside of regular office hours on occasion is needed.
You have a degree or certificate in Business Management, with five (5) years' recent, related experience in supporting senior leadership, preferably in a complex health care environment or nonprofit, or you have an equivalent combination of education, training and experience.
You possess strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy. You should also have strong communication, and writing skills, and an exemplary level of integrity, work ethic, confidentiality, and accountability. You possess a high comfort level with computer systems, software, databases, and other technical tools as well as advanced knowledge of MS Outlook, MS Office, Microsoft Teams, SharePoint and including creation of power point presentations and developing Excel spreadsheets multiple calendar management, developing agendas, and doing minutes, comfortable dealing with multiple time zones, highly organized archiving skills and have had responsibly for your organization’s document management system.
How Can I Apply?
The Association offers a value driven and fun work environment, the opportunity to make an impact alongside a dedicated and professional team, and the chance to make this role your own. If this sounds like the role for you, please submit, in confidence, your resume with a letter of introduction to hello@praxisrecruitment.ca before December 19, 2022.
Praxis Recruitment is a Recruitment Firm located on the Sunshine Coast (the traditional and unceded homelands of the shíshálh and Skwxwú7mesh Nations) in beautiful British Columbia. We provide exceptional customer service and operate with the highest level of respect to our clients and applicants.
